PRIVACY STATEMENT

  1. PURPOSE OF THIS STATEMENT

    This notice describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR).

    Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

  2. ABOUT US

    We are an accountancy, audit and Tax compliance and Advisory firm. We are a partnership, operating from 15/19 Cavendish Place, London W1G 0DD.

    We have appointed a Data Protection Officer. Our Data Protection Officer is our Data Protection Point of Contact and is responsible for assisting with enquiries in relation to this privacy notice or our treatment of your personal data. Should you wish to contact our Data Protection Point of Contact you can do so using the contact details noted at paragraph 11 (Contact Us), below.

  3. HOW WE MAY COLLECT YOUR PERSONAL DATA

    We obtain personal data about you when:

    • Provided by you in person in meetings with us
    • We prepare your personal tax return and accounts, financial information necessary in relation to processing of services you engaged us to undertake on your behalf,
    • you contact us by email, telephone, post or
    • from third parties with your consent.

  4. THE KIND OF INFORMATION WE HOLD ABOUT YOU

    The information we hold about you may include the following:

    • your personal details such as your name and address;
    • details of contact we have had with you in relation to the provision, or the proposed provision, of our services;
    • details of any services you have received from us;
    • our correspondence and communications with you;

  5. HOW WE USE PERSONAL DATA WE HOLD ABOUT YOU

    We may process your personal data for purposes necessary for the performance of our engagement with you.

    We may process your personal data for the purposes necessary for the performance of our engagement with our clients. This may include processing your personal data where you are an employee, subcontractor, supplier or customer of our client.

    We may process your personal data for the purposes of our own legitimate interests provided that those interests do not override any of your own interests, rights and freedoms which require the protection of personal data. This includes processing for business development, statistical and management purposes.

    We may process your personal data for certain additional purposes with your consent, and in these limited circumstances where your consent is required for the processing of your personal data then you have the right to withdraw your consent to processing for such specific purposes.

    Please note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.

    Change of purpose

    Where we need to use your personal data for another reason, other than for the purpose for which we collected it, we will only use your personal data where that reason is compatible with the original purpose.

    Should it be necessary to use your personal data for a new purpose, we will notify you and communicate the legal basis which allows us to do so before starting any new processing.

  6. DATA SHARING

    Why might you share my personal data with third parties?

    We will share your personal data with third parties where we are required by law, where it is necessary to administer the relationship between us or where we have another legitimate interest in doing so.

    All of our third-party service providers are required to take commercially reasonable and appropriate security measures to protect your personal data. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.

  7. TRANSFERRING PERSONAL DATA OUTSIDE THE EUROPEAN ECONOMIC AREA (EEA)

    We will not transfer the personal data we collect about you outside of the EEA.

  8. DATA SECURITY

    We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

    We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

  9. RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

    Your duty to inform us of changes

    It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by contacting us, using the contact details below.

    Your rights in connection with personal data

    Under certain circumstances, by law you have the right to:

    • Request access to your personal data. This enables you to receive details of the personal data we hold about you and to check that we are processing it lawfully.
    • Request correction of the personal data that we hold about you.
    • Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
    • Object or restrict how we process your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this basis. You also have the right to object where we are processing your personal information for direct marketing purposes.
    • Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
    • Request the transfer of your personal data to you or another data controller if the processing is based on consent, carried out by automated means and this is technically feasible.

    If you want to exercise any of the above rights, please email our data protection point of contact dataprotectionofficer@bowkerorford.com

  10. CHANGES TO THIS STATEMENT

    Any changes we may make to our privacy notice in the future will be provided to you by updates on our website at: bowkerorford.com

    This privacy statement was last updated on 22 May 2018.

  11. CONTACT US

    If you have any questions regarding this statement or if you would like to speak to us about the manner in which we process your personal data, please dataprotectionofficer@bowkerorford.com

    You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:

    Information Commissioner's Office
    Wycliffe House
    Water Lane
    Wilmslow
    Cheshire
    SK9 5AF
    Telephone - 0303 123 1113 (local rate) or 01625 545 745
    Website - https://ico.org.uk/concerns

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